About HMIS
A Homeless Management Information System (HMIS) is a database used to collect client-level data on the provision of housing and services to individuals and families experiencing and at risk of homelessness.
Aggregate and specific data from the HMIS are used by local, state, and federal policymakers to inform decisions around homeless service provision. |
The Planning Council serves as HMIS Lead Agency for the following Continuums of Care:
1. Greater Virginia Peninsula Homelessness Consortium
The Planning Council also provides HMIS System Administration support to: 5. Central Virginia Continuum of Care
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Our Role as HMIS Lead Agency
Some of our main roles and responsibilities as HMIS Lead Agency and as System Administrators include:
- Providing training and technical assistance for over 250 end users
- Ensuring proper collection and recording of standardized data from over 60 partner agencies
- Establishing a Data Quality Plan to monitor and implement strategies for increasing data quality for over 200,000 client records
- Producing and submitting reports to HUD such as the System Performance Measures, Longitudinal System Analysis, Point-in-Time Count, and Housing Inventory Count
- Providing oversight to ensure compliance with HMIS Privacy and Security standards
- Extracting, compiling, and analyzing HMIS data to support strategic planning
- Producing data dashboards for partner agencies, CoC leadership, and other stakeholders
- Developing and maintaining HMIS Policies and Procedures, in partnership with the HMIS Steering Committee
- Maintaining HMIS software vendor agreements and contracts
- Oversight and provision of daily HMIS operations, including testing and validating software functionality
- Supporting Victim Service Providers with a comparable database
