HAMPTON ROADS ENDS HOMELESSNESS
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Portsmouth Coordinated Entry System

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  • About
  • PCAN
  • Resources
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The U.S. Department of Housing and Urban Development (HUD) defines the coordinated entry process as an approach to coordination and management of a crisis response system's resources that allows users to make consistent decisions from available information to efficiently and effectively connect people to interventions that will rapidly end their homelessness.

The Portsmouth CoC operates a multisite centralized access Coordinated Entry System (CES). The CoC has designated Access Points that connect households experiencing a housing crisis to the CES. Households are then connected to Assessment Points where a standard questionnaire is taken to determine the households strengths and service needs.

The Portsmouth CoC incorporates a case conferencing meeting into the CES. The case conferencing committee assists with connecting households to the most appropriate housing solution, as well as any other supportive services.
Guiding Documents:
PHAC Coordinated Entry System Policies and Procedures 

PHAC Coordinated Entry System Policies and Procedures Addendum 

​PHAC PCAN ​Policy & Procedure Guidelines

PHAC CES Participating Agencies

PHAC Participation Agreement
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Portsmouth Coordinated Assessment Network (PCAN) Resources

PCAN Consent to Exchange Information                             PCAN Consent to Exchange Information - Fillable  

​HMIS Release of Information 
​HMIS Release of Information - Fillable

DHCD Homeless Certification Form 
DHCD Homeless Certification Form - Spanish Version 

​CoC Prevention Tool - Printable

PCAN Prioritization Guide 
PCAN Prioritization Guide - Fillable

VI-SPDAT V3.0 - Singles (Printable)
VI-SPDAT V3.0 - Singles (Fillable)

VI-SPDAT V3.0 - Families (Printable)
VI-SPDAT V3.0 - Families (Fillable)

VI-SPDAT V2.0 - Youth (Fillable)
VI-SPDAT V2.0 - Youth (Printable)

​PHAC CES Assessment Point All in One Form-Printable Updated*
​PHAC CES Assessment Point All in One Form-Fillable Updated*
PHAC Families All in One Form - Printable - Updated*
PHAC Singles All in One Form - Printable- Updated*
PHAC Youth All in One Form - Printable- Updated*


OrgCode Vi-SPDAT Version 3 Training Video

OrgCode VI-SPDAT Version 3 Singles Workbook

OrgCode VI-SPDAT Version 3 Families Workbook

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CoC Service Determination Chart

Product of The Planning Council
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Housing Crisis Hotline: 757-587-4202; Toll Free: 866-750-4431
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  • Home
    • About
    • Meet Our Team
    • Contact
  • Get Help
    • Coordinated Entry 101
  • GVPHC
    • Governing Documents
    • Committees
    • Coordinated Entry System
    • GVPHC Funding Opportunities
    • Homeless Data
    • Community Updates
  • PHAC
    • About PHAC
    • Calendar
    • Providers
    • Portsmouth Housing Resources
    • Governing Documents
    • Committees
    • Coordinated Entry System
    • PHAC Funding Opportunities
    • Homeless Data
    • Community Updates
  • SVHC
    • Governing Documents
    • Committees
    • Coordinated Entry System
    • SVHC Funding Opportunities
    • Homeless Data
    • Community Updates
  • HMIS
    • Data
    • HMIS Portal
    • Ongoing Wellsky Issues
    • HMIS Project Update Request